Submit a Bid
Welcome to Procore!
If you've been invited to bid on a project that's using Procore's construction management software, you'll receive an 'Invitation to Bid' email from Procore. See the Bid Invitation Email Overview section.
Note
- Only one person can submit a bid on your company's behalf, even if the invitation email was sent to multiple people.
- You can only view the bid sheet if it was sent to your email directly (not forwarded from another person at your company). If you need access to the bid sheet, please contact the account owner of the Procore project. If you're not sure who the right contact is, you can contact Procore Support for assistance.
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Steps
Access Your Bid Sheet and Submit Your Bid
See the 'Invitation to Bid' Email Overview section for more information on viewing and submitting your bid from the 'Invitation to Bid' email.
- From the Invitation to Bid email, click View in Procore to log in and view the bid sheet.
Note: If this is the first time you've received an invitation to bid on a project using Procore, you'll be prompted to create a password for your account. Your email address will be used to log in. - If you're not automatically redirected, navigate to the company's Planroom tool. See Planroom for more information.
Note: The Planroom tool manages the bidding submissions and bid organization for the company to which you are submitting a bid. - From the Planroom tool, you'll see all the bid packages that you're invited to bid on. Click on a bid package to see the bid sheet, project, and bid information.
- In the banner on the Bid Sheet, select whether you intend to bid or not.
If you select that you plan on bidding, a 'Enter a Bid' button will become available. - Click Enter a Bid and fill out your bid information.
- Cost Code: In the field under Amount, indicate the amount you'd like to bid for. You can bid on other items by clicking Add a Scope of Work. The 'Total: $' field is automatically calculated and populated with the total of all of your bids.
Note: You can delete cost codes that are not part of the original scope of work by clicking the X icon next to the cost code. - Inclusions: Enter any inclusions that may not be clearly stated in the related contract documents.
- Exclusions: Enter any exclusions that may not be clearly stated in the related contract documents.
- Comments: Optional: Add any comments you would like to send the company.
- Attachments: Optional: Add any relevant attachments to your bid sheet.
- Cost Code: In the field under Amount, indicate the amount you'd like to bid for. You can bid on other items by clicking Add a Scope of Work. The 'Total: $' field is automatically calculated and populated with the total of all of your bids.
- Click Save for Later if you'd like to revisit your bid sheet at another time.
- When you're ready to submit your bid, click Submit Bid.
Note
You can also submit a bid by replying to the bid invitation email with one or more files attached to your email. After you send your bid submission, the bid solicitor will see that you submitted a bid and can review any files that were attached to your email.
The following file types are accepted: .pdf., doc, .docx, .xls, .xlsx, .zip, .ods, .odt, .fods, .fodt, and .txt.
'Invitation to Bid' Email Overview
See the sections below to learn more about the information and actions that are included on bid invitation emails sent from Procore.
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