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In Procore, the term direct cost is used to refer to a cost on a construction project that is NOT associated with a purchase order or subcontract. Using the Direct Costs tool, you can create these items:

• Invoices. Create a direct cost for a paper invoice from a non-contracted vendor for items such as printer ink, computer paper, or postage. 
• Expenses. Create a direct cost expense for computer equipment, telephones, or internal equipment rentals. 
• Payroll. Create a direct cost for monthly payroll costs classified by cost code, so that payroll amounts reflect each month on the budget. 

Once you change the status of a direct cost from Draft to either Pending, Revise and Resubmit, or Approved, the project's Budget tool automatically displays the amount of the direct cost in the 'Direct Costs' column on its corresponding budget line item. For 'Approved' direct costs, Procore also automatically adds any direct cost line items with a matching budget code onto the appropriate owner invoice's Schedule of Values (SOV). See Create Owner Invoices.

• Required User Permissions:
  • 'Admin' level permissions on the project's Direct Costs tool
    OR
  • 'Read Only' or 'Standard' level permissions on the project's Direct Costs tool with the 'Create Direct Cost' granular permission enabled on your permission template.
• Considerations:
  • If you would prefer to import your direct cost line items using a Comma Separated Values (CSV) file, see Import Direct Costs.

• Add the Direct Costs tool to the project. See Enable the Direct Costs Tool.
• Add the vendor associated with the direct cost to the Company Directory. See Add a Company to the Company Directory.
  Note: Vendors do NOT need to be added to the Project Directory to be associated with a direct cost.